Cap and Gown Information

Planning for Commencement

There are several steps you need to take prior to receiving your degree and/or attending a formal Commencement ceremony.

Degree Application

When you are nearing completion of your program, you need to file a degree application with the Registrar’s Office in order to graduate. The degree application forms are available from your school evaluator and in the corridor outside the Student Administrative Services Center (SASC).


Once you have completed all sections of the application, submit it to your school/college evaluator for approval. After the degree application has been signed by the evaluator, it must be turned in to the Registrar’s Office. The evaluator may send it to this office, or you may drop it off at the SASC reception desk.

There are three graduation periods each academic year: September, January, and May. Deadline dates for filing your degree application are in July, October, and February, respectively.

Upcoming Deadlines

Friday, Oct. 11, 2019 (for awarding of degrees in January)
Friday, Feb. 14, 2020 (for awarding of degrees in May)

There is a fee for graduate students and part-time undergraduate students of $208, which is payable at the time the degree application is submitted. The fee for applications received after the filing deadline is $225.

If the degree candidate has paid the fee and does not graduate at the end of the initial semester of eligibility, the fee will be held and credited as payment for graduation during either of the following two consecutive semesters, including the summer session. If the candidate has not completed degree requirements during this time period, no refund will be granted. The candidate will need to file a new degree application, and a new fee will be charged.

Students who submit their degree applications late may be omitted from the Commencement program, may have delays in the delivery of their diplomas, and may be unable to obtain a cap and gown for Commencement.

School and College Evaluators

Hartford Art School

Tom Bradley, V 103 (ext. 4396)

College of Arts and Sciences

Monica Rivera, H 205 (ext. 4135)

Barney School of Business

Amber Connelly, A227 (ext. 4900)—undergraduates
Christina Lapierre, A227 (ext. 5003)—MBA
Debra Cap, A227 (ext. 5578)—MBA
Kristin Ingram, A406F (ext. 4577)—MSAT
Rochelle Young,  A 311E (ext. 4828)—MSM

Hillyer College

Carol Courtney, H 117 (ext. 5013)

College of Education, Nursing and Health Professions

Katy Lather, H 252 (ext. 5218)

College of Engineering, Technology, and Architecture

Janice Girouard (undergraduates), UT 209E (ext. 5163)
Laurie Granstrand (master's degrees), UT 209D (ext. 4858)

The Hartt School

Lynn Wronker, F 204 (ext. 4458)

University Studies

R.J. McGivney (Multimedia Web Design), CC 235 (ext. 4401)
Karen Sullivan (University/Paralegal/ Liberal Studies), CC 231 (ext. 4373)

For further information, contact Amy Creaco at 860.768.4517 or Trudy McCoy at 860.768.4969.

Order Your Cap and Gown

Cap and gown orders are now being accepted. Please order by Nov. 1.

You may pick up your cap and gown in Konover Campus Center on Friday, Dec. 6 (11 a.m.–7 p.m.), or Sunday, Dec. 8, prior to your ceremony. You also have the option, when ordering, to select home delivery to have your cap and gown shipped to your residence ($18.95 fee includes prepaid return shipping label).